Our well-established client in the pharmaceutical industry has a vacancy available for a Sales Assistant based at the Parktown office. 
 
To ensure all responsibilities (including invoices, expenses, bookings, and administrative requests) are accurately executed, authorised, processed, and tracked within required timelines, while maintaining compliance with company policies and supporting the Sales team’s operational efficiency.

Key Job Responsibilities:
• Administrative requirements for new employees, as well as necessary training.
• Responsible for completing monthly reports:
o Sales contact list
o Fleet report
• Responsible for processing all invoices for payment by: Receiving authorisation from the relevant manager, completing the cheque requisition and receiving relevant signatures, capturing information, following up on outstanding purchase orders and payments.
• Submission of expenses, reviewing proof of payments, cost allocation, authorisation, and signatures obtained and capturing expenses for the budget report.
• Handle all admin related to country trips, bookings, confirmations, as well as providing a summary report.
• Handle the bookings of boardrooms for meetings.
• Making all the relevant arrangements and communication:
o Booking boardroom dietary requirements
o Caterers
o Refreshments
o Tea/coffee
o Snacks
• Responsible for the renewal and arrangement of petrol cards for relevant people in the company, including the filing of acknowledgements (this also involves attending to queries).
• Compile reports for managers regarding product codes, customers and prices on an ad hoc basis.
• Search for a suitable venue and do site inspections (regarding the National Sales Conference):
o Involves arranging/ buying and transporting all relevant décor – tablecloths, chair covers, centrepieces, DJ, menus, caterers, etc.
• Responsible for arranging clean-up after the event and ensuring that all company material is removed from the venue after conferencing sessions.

Minimum Requirements
QUALIFICATIONS & EXPERIENCE:
- Any relevant tertiary qualification relating to business/operations.
- At least 1 to 2 years of experience.

SKILLS:
- Invoicing processing
- Minute taking
- SOP updates and compliance checks
- Sales Operations Support
- Meeting & Event Coordination
- Customer Relationship Management
- Cross-Functional Team
- Collaboration
- Budget Tracking & Reconciliation
- Excel Proficiency
- Systems:
o Microsoft Office

PERSONAL CHARACTERISTICS:
- Detail-oriented
- Professional communication
- Deadline driven
- Adaptable to various personalities
- Self-motivated
- Independent but a team player

General Working Conditions
- Flexibility to work outside of regular office hours, as needed, to accommodate business requirements.
- Own driver’s license and transport.

Please attach cv, qualifications, id and driver's license